Planning a surprise party is a difficult task but not impossible. It requires a lot of patience and also managerial skills.
A surprise party is most rewarding when it is perfectly planned out. Planning a perfect party requires taking into account a number of aspects like occasion, venue, guest list, food, arrangements, activities etc.
The best part about a surprise party is the element of surprise which is saved till the arrangements are done.
Occasion Based Party:
To throw a surprise party, one must understand the occasion carefully. The theme and background of the party varies on different occasions like birthdays, anniversary, farewells, reunions, felicitation etc. Parties on birthdays and reunions are more of a casual nature than the parties relating to felicitation, gala dinners, etc. Marriage anniversary parties entail a large number of guests and thus the theme changes accordingly into something in which everyone can adjust.
Deciding the ideal venue is a must for a surprise party. A party without a venue is no party at all. Venues could be banquet halls, restaurant rooms, home, office building etc. The occasion for which the party is being thrown determines the venue. The venue must be accommodating and airy. It should be properly lighted and neatly arranged for the party.
Designing invitation cards and sending them over to the guests for the purposes of invitation to the party makes a good impression and ensures that the surprise party is a great success. Invitation cards are to be designed keeping in mind the occasion. It must be specifically stated that the party is a surprise party and everyone has to wait till the person getting the party arrives. They are usually printed in a bulk and extra in number in case of any emergency.
Preparation of the guest list is another prerequisite for every surprise party. One must make a list of the tentative number of guests so as to send the invitation cards to them. A guest list is prepared very meticulously keeping in mind the availability and schedules of the persons to be invited.
No surprise party is complete without food and drinks. Food and drinks are the life and soul of a perfect party. The quantity of food is to be decided by the party giver keeping in mind the total number of guests who are supposed to arrive for the party. A quality menu ensures that people go home satisfied and the party is a success.
Fun and frolic are an integral part of every surprise party. Once the surprise has been given to the person concerned, the activities can then follow. Such fun activities bring everyone in the party together and engage each one of them. Activities should be decided according to the age group of the guests invited. A young crowd would like to engage in activities involving fun and laughter like dumb charades, Pictionary, scrabble whereas a group of middle age people would like to engage in activities like playing cards etc.
Throwing the perfect surprise party is a difficult task and requires a lot of planning and arrangement but it is also a lot of fun and exciting. The person receiving the surprise feels very special. This feeling is the best reward for the person who made all the arrangements. If the party is a success then everyone appreciates the effort and one’s reputation as a party thrower rises.